Payroll & HR Compliance
Review payroll records, tax filings, registrations, and reporting responsibilities with your payroll provider.
Online service across all 50 states
What this service is
Payroll and HR compliance means paying employees correctly and on time, and handling the tax filings that come with having a payroll. We calculate wages, overtime, bonuses, and deductions each pay period, deliver pay stubs, deposit federal and state withholding on schedule, file quarterly and annual payroll tax returns, prepare W-2s for employees and 1099s for contractors, and register and withhold correctly in each state where your people work.
Forms & documents involved
What we actually do
Run payroll
Calculate gross pay, overtime, bonuses, and deductions and deliver pay stubs.
Deposit payroll taxes
Remit federal and state withholding and employer taxes on the required schedule.
File payroll tax returns
File Form 941 quarterly, Form 940 annually, and state withholding and unemployment returns.
Prepare W-2s and 1099s
Issue W-2s to employees and 1099-NECs to contractors and file them with the agencies.
Set up multi-state payroll
Register for withholding and unemployment insurance where remote employees live and work.
Reconcile benefits and 401(k)
Match benefit and retirement deductions to provider records.
Prices by scope
Compare the work included at each price. Your final scope and fee are confirmed in writing before work begins.
Includes pay-stub delivery and direct deposit.
- Up to 5 employeesOne state, semi-monthly or bi-weekly$120/month
- 6–15 employeesUp to 2 states, benefit deductions$210/month
- 16–30 employeesUp to 3 states, PTO tracking$340/month
- 31–50 employeesSeveral states or local taxes$520/month
- 51+ employeesSeveral states, union or certified payrollFrom $680/month
Included in most payroll processing plans; available standalone.
- One stateFederal and one state$140 per quarter
- Multi-state2–5 states and local taxes$260 per quarter
$150 minimum per filing season.
- StandardFederal and state e-filing$16 per form
- With correctionsW-2c or 1099 corrections$32 per form
One-time registration; ongoing filing billed under payroll tax service.
- StandardWithholding and unemployment accounts$160 per state
- With local taxesCity or county payroll taxes$260 per state
Deduction setup and reporting sync with your plan provider.
- One plan401(k) or health deductions$70/month
- Several plans401(k), health, HSA and FSA$140/month
What You Get
Payroll Processing
Recurring payroll runs, pay-stub delivery, and timing controls that keep compensation administration dependable each cycle.
Payroll Tax Filings
Federal and state payroll filing support, deposit coordination, and quarter-end follow-through tied to the actual payroll activity.
W-2 and 1099 Filing
Year-end information-return preparation to close payroll and contractor reporting cleanly and on time.
Multi-State Payroll Compliance
Registration, withholding, and remote-team support when payroll complexity expands beyond one-state operations.
Benefits and 401(k) Coordination
Payroll-linked support for deductions, plan administration touchpoints, and downstream reporting consistency.
- Payroll schedule and compliance calendar
- Pay stubs and an employee self-service portal for each run
- Year-end W-2 / 1099 readiness checklist
- State registration and filing roadmap
- Payroll-to-books coordination workflow
When this service may fit
- You now have employees or contractors in more than one state
- W-2, 1099, or payroll-tax deadlines are starting to feel risky
- Payroll numbers are not flowing cleanly into bookkeeping and month-end reporting
- Compensation or benefits changes are making payroll administration more fragile
Often handled together
Clients who use this service often add these. Tick any to see the combined starting price.
How It Works
Onboarding: current payroll workflow, platform, and state exposure review
Map employees, work locations, payroll providers, registrations, and who approves payroll changes and filings.
State, benefits, and filing requirement mapping before the first run
Review payroll records, tax accounts, benefits inputs, and contractor questions for gaps that need correction or specialist advice.
Recurring payroll and compliance schedule setup, including employee self-service access
Coordinate the agreed payroll workflow, reconciliations, and filing checks with the employer and processing provider.
Ongoing execution with year-end W-2/1099 closeout support
Review recurring exceptions and location changes, maintaining a clear responsibility calendar for deposits and reporting.
Your Role
Approve payroll, keep employee and work-location information current, fund payments, and retain responsibility for employment decisions.
Service Scope
Employment-law advice, benefit plan administration, immigration matters, and full HR management require appropriate specialists. Processing and historical corrections are separately specified.
Start Payroll & HR Compliance online
Choose the closest scope and send your request online. We’ll confirm the final work and fee in writing before anything begins.
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