Monthly bookkeeping services for small businesses
Consistent bookkeeping makes it easier to understand your business, plan ahead and prepare for taxes. We keep your transactions categorized and your accounts reconciled all year, and send clear reports every month.
Reports by the 15th of the following month · Every account reconciled · CPA-led team · Month to month
- Operating checking Reconciled
- Business credit card Reconciled
- 412 transactions categorized June
- 3 open questions For you
What is monthly bookkeeping?
Monthly bookkeeping means your books are brought current every month, not once a year. Each month we review every bank and credit card transaction, put it in the right account, reconcile each account to its statement, and record the entries that bank feeds miss, such as payroll, loan payments and owner draws.
The result is a Profit & Loss statement and Balance Sheet you can rely on, delivered on a fixed schedule. When tax season arrives, your preparer gets a clean year-end package instead of a shoebox.
Who monthly bookkeeping is for
Owners doing their own books
You're spending evenings in QuickBooks and still not sure the numbers are right.
Businesses that just had a cleanup
Your books were brought current. Monthly bookkeeping keeps them that way.
Growing teams with payroll
More accounts, payroll journals and bills to track than one person can keep up with.
Owners who borrow or raise money
Lenders and investors want current, reconciled financials, not last year's tax return.
What's included
- Monthly transaction categorization
- Bank account reconciliation
- Credit card reconciliation
- Chart of accounts maintenance
- General ledger maintenance
- Routine journal entries (payroll, loans, owner draws)
- Review of uncategorized transactions
- Duplicate transaction checks
- Open bookkeeping questions resolved
- Month-end close procedures
- Monthly financial statements
- Year-end package for your tax preparer
Your monthly deliverables
Profit & Loss statement
Revenue, expenses and net profit for the month and year to date, compared with last month.
Balance Sheet
Cash, receivables, payables, loans and equity as of month-end, tied to your statements.
Reconciliation status
Every bank and card account reconciled, with any unexplained difference listed.
Open-questions list
The few transactions we need you to explain, gathered in one short list instead of scattered emails.
Monthly summary
A short note on what changed and anything unusual worth your attention (Growth and Advanced).
Cash flow statement
Where cash came from and went, when your package includes it and the data supports it.
What a month with OICPA looks like
- Days 1–5
Month closes
You
- Nothing, if bank feeds are connected
- Upload receipts for unusual purchases
- Send payroll and sales-platform reports if they aren't connected
We
- Download statements for every account
- Confirm bank feeds imported the full month
- Days 5–10
Books brought current
You
- Answer the open-questions list (usually a handful of items)
We
- Review and categorize every transaction
- Record loans, owner draws and payroll
- Reconcile each account to its statement
- Send one list of open questions
- Days 10–15
Review and reports
You
- Read the reports and summary
- Reply with anything you want to discuss
We
- Post your answers and month-end entries
- Review the month before it is closed
- Deliver P&L, Balance Sheet and reconciliation status by the 15th
- All month
Ongoing
You
- Forward new loans, leases or large purchases
- Tell us about new accounts or a new state
We
- Answer bookkeeping questions by email
- Flag anything unusual before it becomes a tax problem
Who does what
You provide
- Read-only access to bank and card accounts (bank feeds or monthly statements)
- Accountant access to your QuickBooks, Xero or other software
- Payroll provider reports, if you run payroll
- Receipts or notes for large or unusual purchases
- Answers to the open-questions list each month
- A heads-up on new loans, leases, accounts, partners or states
We handle
- Review and categorize every transaction
- Reconcile every agreed bank and card account each month
- Record payroll, loan, owner-draw and month-end entries
- Keep the chart of accounts clean and bank rules up to date
- Deliver monthly reports by the 15th of the following month
- Prepare the year-end package for your tax return (Growth and Advanced)
Works with the systems you already use
Accounting software
- QuickBooks Online
- QuickBooks Desktop
- Xero
- Wave
- Excel / spreadsheets
Payroll
- Gusto
- ADP
- Paychex
- QuickBooks Payroll
- Rippling
Sales & payments
- Shopify
- Amazon
- Square
- Stripe
- PayPal
- Toast
- Clover
Banks & cards
- Read-only bank feeds
- Business credit cards
- PDF or CSV statements
Our monthly bookkeeping process
- 1
Initial review
Software, entity, accounts, transaction volume and the state of past bookkeeping.
- 2
Setup or cleanup
A reliable starting balance. Historical cleanup, if needed, is a separate project.
- 3
Transaction processing
Bank, card and other transactions reviewed and categorized each month.
- 4
Reconciliation
Every agreed account reconciled to its statement.
- 5
Reporting
Monthly reports delivered, with the items that need your input.
- 6
Ongoing support
Questions answered by email or call, and continuity all year.
Your first month, step by step
- 1
Free consultation
A short call about your business, software, accounts and how current the books are. No charge, no obligation.
- 2
Written quote
Your package and band, plus any cleanup or setup, in writing. Nothing is charged until you sign the engagement letter.
- 3
Secure access
You add us as an accountant user and connect read-only bank feeds. We never ask for banking passwords.
- 4
File review
We check opening balances, the chart of accounts and bank rules, and list anything that needs fixing first.
- 5
Cleanup, if needed
Behind or unreliable months are brought current as a separate, quoted project. A few months usually takes two to three weeks.
- 6
First monthly close
Your first full month is closed and reconciled, and reports arrive by the 15th of the following month.
Why work with a CPA-led bookkeeping firm
CPA-led
Bookkeeping workflows designed and overseen by CPAs who also prepare business returns.
QuickBooks ProAdvisor certified
A certified team that sets up, cleans up and maintains QuickBooks files every day.
Tax-ready every month
Books kept the way your tax return needs them, so year-end is a handoff, not a project.
Published prices
Monthly packages and cleanup rates are on this site. Your fee is confirmed in writing first.
Remote-first, nationwide
Secure online collaboration with businesses in all 50 states, with our team in New Jersey and New York.
Monthly bookkeeping packages
Essential
Freelancers, consultants and small service businesses with simple activity.
From $290/month
- Up to 100 transactions a month
- Up to 3 bank and card accounts
- Cash basis
- Transaction categorization
- Bank and credit card reconciliations
- Monthly Profit & Loss and Balance Sheet
- Open-questions list each month
Growth
Growing businesses with payroll, more accounts and owners who want monthly insight.
From $560/month
- 101–300 transactions a month
- Up to 8 bank and card accounts
- Payroll journal entries, accrual adjustments
- Transaction categorization
- Bank and credit card reconciliations
- Monthly Profit & Loss and Balance Sheet
- Open-questions list each month
- Monthly financial summary
- Year-end package for your tax preparer
Advanced
Higher-volume, inventory or multi-entity businesses that need tighter month-end work.
From $1,080/month
- 301+ transactions a month
- Class or location tracking, inventory, ecommerce
- Two or more entities
- Transaction categorization
- Bank and credit card reconciliations
- Monthly Profit & Loss and Balance Sheet
- Open-questions list each month
- Monthly financial summary
- A/R and A/P aging reports
- Year-end package for your tax preparer
Historical cleanup, catch-up, payroll processing, tax returns and accounting software subscriptions are billed separately. Larger or multi-entity businesses get a custom quote.
Compare the packages line by line
| What you get | Essential | Growth | Advanced |
|---|---|---|---|
| Size and setup | |||
| Starting price | $290/month | $560/month | $1,080/month |
| Transactions a month | Up to 100 | 101–300 | 301+ |
| Bank and card accounts included | Up to 3 | Up to 8 | Set with your quote |
| Accounting basis | Cash | Cash with accrual adjustments | Accrual |
| Entities | One | One | Two or more |
| Every month | |||
| Every transaction reviewed and categorized | |||
| Bank and credit card accounts reconciled to statements | |||
| Loan payments and owner draws recorded correctly | |||
| Duplicate and uncategorized transaction checks | |||
| Payroll journal entries from your payroll reports | |||
| Accruals, prepaid expenses and depreciation entries | |||
| Class, location or department tracking | |||
| Inventory, cost of goods sold and marketplace clearing accounts | |||
| Reports you receive | |||
| Profit & Loss statement and Balance Sheet | |||
| Reconciliation status for every account | |||
| One short list of open questions | |||
| Written monthly summary of what changed | |||
| A/R and A/P aging reports | |||
| Year-end package for your tax return | |||
| Reports delivered | By the 15th | By the 15th | By the 15th |
| Working together | |||
| Questions by email, answered by the accounting team | |||
| Scheduled call to walk through your numbers | On request | On request | On request |
| Contract | Month to month | Month to month | Month to month |
Monthly reports by the 15th of the following month, once statements and answers to open questions are in. Payroll processing, sales tax filing and tax returns are separate services; your quote lists exactly what is included.
Often handled together
Clients who use this service often add these. Tick any to see the combined starting price.
Ready to stop doing the books yourself?
Send us a few details and we'll recommend the right package, usually within one business day.
Request your monthly bookkeeping quote
A few details help us come back with the right package or a written cleanup quote. There is no cost and no obligation.
- Reply within one business day
- Fee confirmed in writing before any work
- CPA-led, QuickBooks ProAdvisor certified team
Please don’t send bank passwords, SSNs or statements through this form. Once you’re a client, documents go through our secure client portal.
Bookkeeping questions
Bookkeeping reports are management reports for running the business and preparing tax returns. They are not audited, reviewed or compiled financial statements; those are separate engagements.